Hallettsville ISD Chromebook Initiative
January 12, 2021
Dear HISD Parent,
We are excited to inform you about the 1:1 Chromebook program made available to HISD student in grades 9-12 this year through generous donations from the Texas Education Agency’s Operation Connectivity Grant and the Dickson-Allen Foundation! It marks the beginning of an era where students will have immediate access to information via their own computers.
During school on Monday, January 25th, we will be distributing a Chromebook to each student in grades 9-12. The Chromebook will be used in the classroom and home for education purposes. Teachers will vary in their expectations for Chromebook use, but your child will be using this tool for instruction, assignments, projects, research and assessment throughout the school day. This device should be viewed in a similar manner to a textbook. It is an integral part of your child’s educational experience.
Enclosed with this letter you will find the “Chromebook 1:1 Program Handbook”, “1:1 Chromebook Handbook Parent & Student Agreement Form”, and “Hallettsville ISD Chromebook FAQ”. Please complete the agreement form and return to the Hallettsville High School Library by Wednesday, January 20th.
Should you have any additional questions, Hallettsville ISD will be hosting an informational meeting at 6:00 pm on Tuesday, January 19th in the Hallettsville High School Cafeteria. Parents wishing to attend remotely can join the meeting via the meeting invitation found below (the meeting link will also be published at www.hisdbrahmas.org under News and Announcements and on the Hallettsville ISD Facebook page):
Topic: HISD Chromebook parent meeting
Time: Jan 19, 2021 06:00 PM Central Time (US and Canada)
Join Zoom Meeting
Meeting ID: 842 7755 3517
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Chief Technology Officer (CTO)
Emergency Management Coordinator
Hallettsville Independent School Dsitrict
Hallettsville ISD Chromebook FAQ
What grade levels will be going 1:1?
When will 1:1 be implemented?
Students will pick up their devices Monday, January 25th during a designated time during the school day.
What devices will be issued to students?
HP Chromebook 11 G8 – Education Edition
Will Chromebooks go home with students over the summer?
No. Students will need to check their Chromebooks back in to the high school library at the end of school for general maintenance.
Is a carrying case being issued with the Chromebooks?
Yes, each student will receive a carrying case. Chromebooks must be stored in these cases when not in use.
Can my student/ I refuse the District-provided Chromebook?
No. This device will be used for all online assessments (including State mandated assessments) and for instructional use and should be viewed in a similar manner to a textbook. In order to keep our support model as efficient and effective as possible, we need to maintain strict standards on the devices our students use. As such, students will only be able to use District-supplied devices. In addition, having all students with access to the same type of device creates a consistent teaching and learning experience in the classroom.
If a parent does not want their child to take a Chromebook home for use, their child must check out a device each morning and return it before leaving campus every day.
Can my student bring their own laptop to school?
Students will no longer be able to bring their own device to school for use. They will be required to use the school issued Chromebook to ensure consistency in the classroom.
Will there be a flat technology fee assessed to all students in Grades 9-12?
Not this year, but starting in the 2021-2022 school year, all students in grades 9-12 will be charged a $10 technology fee. This fee will cover any potential unintentional damage to devices.
What fees are charged for repair or replacement of a student Chromebook and accessories?
If the damage was unintentional, there will be no cost to a student for repair or replacement. However, intentional damage that results in the need to fully replace a Chromebook will cost $250.
A $10 fee will be charged if a student removes any district placed asset tags (barcodes) including the TEA Operation Connectivity tag that MUST remain on the device per grant guidelines.
How do I get a broken Chromebook fixed?
Students should turn in their Chromebook to the district Computer Technician’s office. They will receive a temporary replacement device from the High School library while their device is being repaired.
What if a student Chromebook is stolen?
If a Chromebook is stolen, the family should notify the district Technology Office at 361-798-2242 ext 470 or email Farrah Jernigan at firstname.lastname@example.org as soon as possible. A police report will be required to formally document the theft and receive a replacement Chromebook.
Will Chromebooks have internet filtering when used off campus?
Yes. All 1:1 Chromebooks will be subject to the same filtering rules both off an on campus. Although no web content filtering system is ever 100% effective, the software used by the District provides protection against inappropriate web content that meets federal Children’s Internet Protection Act (CIPA) requirements.
What if students do not have access to the internet at home?
Hallettsville ISD recognizes that Lavaca County has a limited broadband footprint and as such there are areas that do not have internet connectivity. There are, however, locations in the area that offer free internet access such as the Brahma Memorial Football Stadium and the French Simpson Memorial Library. Even without internet access, Chromebooks still have the ability to use the traditional Google tools offline such as writing in Google Docs and preparing presentations in Google Slides. Chromebooks also have a feature that enables students to download work ahead of time so they can work offline
Hallettsville ISD 1:1 Chromebook Handbook
The policies, procedures, and information within this document apply to all Chromebooks used at HISD by students, staff, or guests including any other device considered by the Administration to fall under this policy. Teachers may set additional requirements for Chromebook use in their classroom.
The purpose of the Chromebook 1:1 Program at Hallettsville ISD is to provide equipment and resources that meet the needs of today’s students and make them future ready.
The Chromebook 1:1 Program facilitates:
- Access to digital educational resources
- Availability beyond the school day
- Individualized learning
- Technology literacy skills
- Creativity and innovation
- Critical thinking and problem solving
- Communication and collaboration
- Access to remote learning
Receiving Your Chromebook
Devices will be issued at the beginning of the second semester. Students will receive a Chromebook, charging cable, and carrying case. Both the student and parent/guardian must sign the Parent/Student Chromebook Agreement Form. During the 2020-2021 HISD School Year, the $10 technology fee will be waived but will be implemented upon Chromebook pickup for the 2021-2022 school year. This fee will cover any potential unintentional damage to the device.
Taking Care of Your Chromebook
Students are responsible for the general care of the Chromebooks which have been issued to them by the school. Chromebooks that are broken or fail to work properly must be reported to the HISD computer technicians as soon as the problem arises for an evaluation of the equipment. Never try to repair the Chromebook yourself or have someone outside the district work on it, as this could void the warranty and cause you to incur additional charges.
- Shut down Chromebook when not in use to conserve battery life. Average battery life is 9 hours.
- No food or drink is allowed next to your Chromebook.
- Carefully insert cords, cables, and removable storage devices into the Chromebook ports.
- Never carry a Chromebook while the screen is open.
- Never force/shove Chromebook into a book bag or carrying case as this may break the screen.
- Do not expose a Chromebook to extreme temperatures or direct sunlight for extended periods of time. Extreme heat or cold may cause damage to the Chromebook. Always bring the Chromebook to room temperature prior to turning it on. Do not leave Chromebooks in cars.
The Chromebook screen can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen.
- Do not lean on top of the Chromebook.
- Do not place anything near the Chromebook that could put pressure on the screen.
- Do not poke the screen.
- Do not place anything on the keyboard before closing the lid (e.g. pens, pencils, notebooks).Clean the screen with a soft, dry anti-static, or microfiber cloth. DO NOT use window cleaner or pre-moistened eyeglass lens cleaning tissues to clean the screen.
- Do not bump the Chromebook against walls, car doors, floors, etc.
- Chromebooks must be brought to school each day fully charged. Students need to charge their Chromebooks at home each evening.
- Average battery life is 9 hours. If the Chromebook is consistently losing its charge before the end of the school day, it needs to be turned in to the HISD computer technicians for repair.
- Chromebooks should be shut down or put to sleep (close the lid) when not in use to extend battery life.
Personalizing of Chromebook NOT allowed:
- Chromebook and power cord must remain free of any decorative writing, drawing, stickers, paint, tape, or labels that are not the property of Hallettsville ISD. Spot checks for compliance can and will be done by administration at any time. There will be an asset tag with the wording “Operation Connectivity” on it. This sticker MUST remain on the device for audit purposes.
Using Your Chromebook
The Chromebook is intended for use at school each and every day. Students are responsible for bringing their Chromebook to all classes. In addition to teacher expectations for Chromebook use, school messages, announcements, calendars, academic handbooks, student handbooks and schedules may be accessed using the Chromebook.
All students are required to take their Chromebook home on a daily basis throughout the school year for charging. Chromebooks must be brought to school each day in a fully charged condition. If students leave their Chromebooks at home, they are still responsible for getting the course work completed as if they had their Chromebook present. If a student leaves his/her Chromebook at home for two consecutive days, he/she will be required to bring in the device to verify possession of the assigned Chromebook.
Students without Internet access at home or students in special situations (such as long-distance bus ride for an activity) have several options for working “offline” including:
- Google Drive (Docs and Sheets) allows students to switch to offline editing functionality, where preloaded documents can still be viewed and edited.
- Read and answer stored email offline, with changes being synchronized back to their online account when the Chromebook is re-connected to an Internet connection.
Accessing the Internet at home and elsewhere:
- Students are allowed to connect to wireless networks when their Chromebooks are at home or in other venues where connectivity is offered (such as the Public Library, other school districts on activity trips, etc). Note that HISD cannot provide any assistance, troubleshooting, or advice on such off-site connectivity.
- All HISD electronic devices are furnished for educational use. Inappropriate use of a District device is subject to the Student Code of Conduct and loss of privilege per the Acceptable Use Policy. All devices are owned by HISD and are subject to search.
- When connecting from home, students and parents must be aware that all student activity is subject to HISD policy, search of account, and disciplinary consequences for inappropriate use per the Acceptable Use Policy
- Please be aware HISD utilizes a program called GoGuardian that filters and monitors district owned Chromebooks when the student is at home or at school.
Safety & Security
Monitoring of Use:
In compliance with state and federal regulations, the district utilizes CIPA (Children’s Internet Protection Act) compliant filtering. The district also uses third party solutions to monitor content for threats, violence, illegal activity, etc. Notifications come to HISD technology and administration regarding suspicious activity, and, when concerns are identified, disciplinary action and/or parent contact may occur. Students should be aware that there should be no expectation of privacy when using the district network or equipment. Inappropriate use of a HISD device is subject to the Student Code of Conduct and loss of privilege per the Acceptable Use Policy. All devices and accounts are owned by HISD and are subject to search including @hisdbrahmas.org email addresses.
Students will not be allowed to bring their own devices after January 1, 2021.
Storing Chromebooks at Extracurricular Events:
Students are responsible for securely storing their Chromebook during extra-curricular events. Under no circumstances should a Chromebook be stored in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, unlocked classrooms, library, locker rooms, dressing rooms, hallways, bathrooms, extra-curricular bus, a car, or any other entity that is not securely locked or not supervised.
Athletes should check with coaches regarding a secure location when visiting other schools. It is each student’s responsibility to ensure that the Chromebook is properly secured.
Unsupervised Chromebooks will be confiscated by staff and taken to the District Technology office. Disciplinary action may be taken for leaving a Chromebook in an unsupervised location.
Lost or Stolen Chromebook
The following fees must be paid prior to the user being given his/her replaced Chromebook:
Removed asset/serial number tag
The high school campus will have a few Chromebooks on hand for use by students whose Chromebooks are in for repair. The student will be allowed to borrow a Chromebook for that particular time to complete class work. The student will return the Chromebook to the high school library.
When it is determined that the device was lost or damaged as the result of intentional or careless use, the student will be charged the full cost of the parts and/or replacement. In addition, the student is subject to disciplinary consequences.
If the Chromebook is stolen, students need to report this to the HISD Technology office. A police theft report is required for no-fee replacement. Students who lose their Chromebook and do not have proof of a police theft report will be required to pay the full replacement cost.